Accounts Payable

HOTEL JOB DESCRIPTION
TITLE: Accounts Payable
DEPARTMENT: Finance
REPORTING LINE: Financial Controller


SCOPE:
To process all incoming invoices in an effective and timely manner in accordance with hotel policy.

RESPONSIBILITIES:

•
Prepare cheque run for approval on a weekly basis and attach all
supporting documentation to each cheque and present to Controller and
General Manager for signature.
• Reconcile supplier statements with
hotel records on a monthly basis, in conjunction with the month end
cheque run. Follow up all discrepancies.
• Balance account payable to the General Ledger daily.
• Match invoices and delivery dockets with corresponding purchase order.
• Ensure that all invoices are authorised by Department Heads prior to being processed through the system.
• Ensure the correct General Ledger codes are used and recorded on the invoices.
• Reconcile invoices to suppliers statement.
• Handle all accounts payable queries.
•
Review, investigate and develop more efficient methods, procedures and
processes to fulfil and meet the hotel’s accounts payable obligations
and needs.
• Liaise with external suppliers and internal claimants to achieve compliance with systems, procedures and processes.
• Attend meeting as required.
• Ensure compliance with legislated heath and safety requirements within the workplace.
• Comply with all Corporate and Hotel Standards and Procedures.
• Promote by example the principles of “The Power of Service”.
• Actively promote a work environment which cares for guests and associates alike.

It
is not the intent of this job description to cover all aspects of the
position but to highlight the most important areas of responsibility.

KEY COMPETENCIES

Organisational & time management skills
Keyboard/Computer skills
Analytical and numerical skills
Professionalism
Communication skills (written/verbal)
Initiative
Excellent telephone manner