ACCOUNT ASSISTANT (RECEIVABLE)

POSITION TITLE :­ ACCOUNT ASSISTANT (RECEIVABLE)
DEPARTMENT : FINANCE DEPARTMENT


PURPOSE :

Under
the general directions of Accounts Supervisor (Receivable) within the
limits Hotel Property Policies & Procedures. She/he is responsible
for handling credit affairs and maintaining records as per advice of the
Credit Manager.


RELATIONSHIPS :

1.Report directly to Account Receivable Supervisor.

2.Provides functional assistance to Finance Department personnel related to his/her operations.

DUTIES AND RESPONSIBILITIES :

1.To
ensure the accuracy of all charges and credit to the various accounts
and see that they are properly entered on a timely basis.

2.To compute accurately all travel agents commissions payable and enter them on a timely basis.

3.To ensure that accounts, statements and for How-up letters are mailed on a timely basis.

4.To
ensure that the necessary information in regard to overdue accounts is
supplied to the proper persons for follow up ( i.e., the Credit Manager
or the Accountant ).

5.To Control by recording, posting and balancing of all advance deposits.

6.To respond to guest's queries and account disputes ( such letters should be signed by either Credit Manager or Accountant ).

7.To
balance all subsidiary accounts receivable ledgers to the appropriate
control accounts monthly and prepare balance of all accounts receivable
ledgers ( including employees accounts receivable ).

8.To prepare all necessary reports in regards to accounts ( e.g., monthly accounts receivable report ).

9.To exert financial control O'er Health Club earnings and store rentals.

10.To convert data &om manual to computer system.

11.To issue the Hotel's Credit Cards and Control Credit Card Accounts.

12.To prepare and send invoices for other Credit Cards, e.g., AMEX.

13.To sort out the files on weekly basis for keeping them up-to-date.

14.Performed any related duties as assigned.